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Supply Chain Management

Warehouse management in the cloud: advantages and requirements checklist

Find out about the benefits of warehouse management in the cloud and define priorities for your future WMS using our requirements checklist.

What can you do with this article about warehouse management in the cloud?

  • After a brief definition of cloud computing, this article first presents the basic advantages of cloud software solutions.

  • You decide how relevant these benefits are for meeting your warehouse management software requirements.

  • The second part of the article provides more detailed information on the various advantages of cloud solutions in relation to warehouse management software.

  • Depending on your prioritization, you can weight and summarize the potential benefits of warehouse management in the cloud.

Cloud computing - simply explained

Cloud computing means that you can use computer services via the internet without having to have your own IT and server infrastructure. Companies and individuals can access and store data and programs without having to worry about physical devices or technology.

Cloud computing allows companies to access and use programs and resources over the Internet in a similar way to checking emails. External service providers take care of the administration and maintenance of these cloud services.

There are different types of cloud computing models to choose from depending on flexibility and control. Two important ones are:

  1. Infrastructure as a Service (IaaS): access to computers, storage and networks on demand.

  2. Software as a Service (SaaS): Complete application software offered as a service, including maintenance and management by the provider.

What advantages do cloud solutions offer?

  • Scalability and flexibility
    Resources and storage can be scaled quickly to meet business requirements without having to invest in physical infrastructure. Companies do not have to pay for the infrastructure required to meet their highest demands at peak times, but can scale services individually.

  • Individual functional customization
    Cloud solutions can be adapted precisely to the application, not only in terms of size and performance, but also in terms of functionality. Only the features that are actually required in the specific application are booked.

  • Cost savings
    Regardless of the cloud service model you choose, you only pay for the resources you actually use. No investments in data centers are necessary. There are also no ongoing costs for IT staff and maintenance.

  • Better collaboration
    With cloud storage, data can be made available at any time and from anywhere. Users can access data from any device - the only requirement is an internet connection.

  • Enhanced security
    Renowned cloud providers employ leading security experts and use advanced solutions to ensure robust protection. Cloud computing improves your security status thanks to comprehensive security features, automatic maintenance and centralized management.

  • Protection against data loss
    Cloud providers offer backup and disaster recovery features. Storing data in the cloud can help prevent data loss due to hardware faults, malicious threats or user errors, for example.

  • Fast innovation cycles
    Cloud solutions are constantly being further developed by large providers with significant resources. Users benefit from continuous increases in functionality and performance.

Checklist: How relevant are the benefits of cloud systems for my warehouse management?

Think about your planned warehouse management solution. What requirements does your warehouse have today and in two to five years' time? Which features of cloud solutions are relevant for implementing these requirements?

Allocate 20 points of importance to the following benefit dimensions:


Scalability and flexibility

Individual functional customization

Cost savings

Better collaboration

Enhanced security

Protection against data loss

Fast innovation cycles

Create a list of priorities and evaluate the benefits of cloud software in relation to your planned warehouse management solution.

The advantages of cloud software for warehouse management

Advantages of cloud warehouse management software for scalability and flexibility

  1. Rapid scalability: Cloud warehouse management software allows companies to quickly adapt their resources and storage to meet changing business needs. As inventory or transaction volumes increase, additional resources can be added with minimal effort to increase the software's performance.

  2. Flexible adaptation to change: Cloud warehouse management software provides the flexibility to quickly meet new demands or market conditions without the need for extensive and costly infrastructure changes. Changes in item stock, new products, new warehouse locations and types, the use of new industrial trucks, new picking requirements, the adaptation of internal warehouse workflows, ... all of this can be implemented in an agile and needs-based manner.

  3. Location-independent access: The cloud-based nature of the software means that users can access the warehouse management functions from anywhere and at any time. This facilitates collaboration and enables employees to access important warehouse data even if they are not in the same location. Growth, expansion of warehouses to multiple locations or relocation is easily supported without the need to rebuild the system.

Advantages of cloud warehouse management software for individual functional customization

  1. Modular architecture: most cloud warehouse management systems are modular, which allows companies to use only the functions they need. Examples include:
By selecting and activating certain modules, users can customize the software to their specific requirements and avoid unnecessary complexity.

  1. Customizable workflows: Cloud warehouse management systems offer the ability to customize and automate workflows. Companies can configure the software to fit their unique business processes and increase efficiency.

  2. Integration with third-party applications: Cloud warehouse management systems typically integrate seamlessly with other enterprise applications and systems. This allows companies to link their warehouse management with other business processes and ensure smooth data exchange between different systems.

Advantages of cloud warehouse management software for cost savings

  1. Reduction of investment costs: Companies do not have to make large initial investments in hardware such as warehouse management computers, servers and IT infrastructure as the software is hosted in the cloud. This also eliminates the costs of maintaining and updating it.

  2. Pay-as-you-go model: Cloud solutions usually offer a flexible pricing model where customers only pay for the resources they actually use. Even if demand for storage capacity or functionalities increases, companies can scale cloud resources quickly and easily and keep pace with the growth of their business without incurring high costs.

Advantages of cloud warehouse management software for collaboration

  1. Accessibility from anywhere: With cloud warehouse management software, users can access the same data from different locations in a warehouse or from geographically separated warehouse locations.

  2. Real-time data: Cloud warehouse management software allows instant access to real-time data. This means that all users are always up to date and can work together on up-to-date information in real time.

  3. Resource sharing: The cloud allows multiple users to access the same resources simultaneously without any conflicts or restrictions. This enables more efficient use of stock and resources.

Advantages of cloud warehouse management software for security and protection against data loss

  1. Professional security measures: Cloud providers often invest significant resources in state-of-the-art security infrastructures, including firewalls, encryption and continuous monitoring including regular updates and patches. This ensures that warehouse management data is optimally protected against threats. Most cloud providers adhere to logistics-specific compliance requirements and data protection regulations by implementing robust data protection guidelines and conducting regular audits.

  2. Access control and authorization management: Strict access controls and authorization management allow you as the warehouse manager to determine who can access which data. Different roles and positions can be distinguished, such as Warehouse worker, forklift driver, order picker, dispatcher... This minimizes unauthorized access and increases data security.

  3. Redundancy and reliability: Cloud providers have redundant systems and backups to prevent data loss in the event of hardware failures or disasters. This ensures the continuity of warehouse management.

Advantages of cloud warehouse management software for fast innovation cycles

  1. Fast implementation of new functions: Cloud warehouse management software allows you to respond quickly to new requirements or changing business environments by quickly implementing new features and updates. This could be new racking systems or conveyors, new picking systems such as pick-by-light and pick-by-voice. Or new order management requirements. In this way, warehouse processes can be continuously improved without long development or deployment times.

  2. Integration with other systems and technologies: Cloud warehouse management software can often be seamlessly integrated with other enterprise systems and technologies, such as ERP systems, supply chain management tools or IoT devices like smart labels or sensors. This enables companies to develop innovative solutions that use different data sources and technologies to optimize and innovate their warehouse processes.

Match or not? Match with your warehouse management requirements

Now take another look at your priority list for your warehouse management project. Examine the prospect of concrete solutions and benefits based on cloud warehouse management. Don't just think about the current situation, but play through probable or desired development scenarios.

If you would like personal advice or have any questions:

Get advice now

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