Bitergo WMS – Warehouse Star provides both a web app for office usage and a mobile app for the shopfloor. In both apps goods can be either logged manually or in accordance with an advanced shipping notice.
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The Advanced Shipping Notice (ASN) |
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An advanced shipping notice contains preliminary information about an incoming goods delivery, which is sent from a supplier to a recipient – in this case from one of our customers to our warehouse. The shipping notices can either be automatically transferred from an ERP system to Warehouse Star via integration, which is the standard practice in 90% of all cases, or via Excel/CSV import or even can be entered manually. |
We will help Jennifer create an ASN manually!
Jennifer received a notification from one of the customers that a new shipment containing items 0010 (10 pieces) and 0011 (50 pieces) will be delivered to the warehouse.
Open the Incoming Goods Web App!
A new browser tab will open, displaying a login window. Enter your login data (your email address and the password you created for your registration).
You just logged in to the Incoming goods webapp. The navigation bar lets you switch between the “ASN” and “Receive Delivery” screens. In the ASN screen you can view, edit and release already existing notices. You will see two deliveries in the list with status "pending". In the "Receive Delivery" screen, incoming deliveries can be logged to the incoming goods. For now, we will stay in the ASN screen!
Click on "New" to manually create a new ASN.
A dialog box opens in which you can configure settings for the upcoming delivery.
The order number for the delivery is automatically defined by the system.
There are two types of ASNs. Notices that already have a Handling Unit Number and notices that don´t. A handling unit number is an identification number that helps identify and track deliveries. In this case the upcoming delivery does not have a handling unit number, so Jennifer will choose the first option in the dropdown menu.
Click on the "Type" field and select "ASN" from the dropdown. Confirm with "OK".
A new empty ASN is created. The next step is to add the products to be delivered to the ASN.
Click „Positions“ to add the necessary items.
The Positions window opens: The table on the left side of the screen shows the entire item master. Now, the specific items that will be delivered can be selected. Additional information such as quantity, batch, expiration date and more can be added in the middle area of the screen.
Click on the item number "0010" (Head & Shoulders Shampoo Classic) in the table on the left to select it.
Enter the number "10" in the "Quantity" field in the center area of the screen....
... and select “PCE” in the dropdown to the right of the quantity field.
Click directly below on the "Load" button to add the item to the ASN.
The item appears in the "ASN-Lines" table on the right side of the screen. Repeat the process for item 0011 (Head & Shoulders Anti-Dandruff Shampoo) and enter 50 Pcs in the quantity field.
Click on "Ready" to close the "Positions" window.
The ASN has been created and configured. It appears in the third row of the table. Now it has to be released in order to be processed by the staff on
...and confirm with “OK” to release the shipment.
The status of the shipment changes from “Pending” to “Released”.
Well done! You just created an ASN for an upcoming delivery and released it in order for it to be processed in the Incoming Goods area! Now your colleagues can log the delivery upon arrival and transport it to a storage location.
We will now move to the shopfloor and help Larry check in the delivery with the Incoming Goods Mobile App!
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